Automating Construction Accounts Payable with Confidence

Vendor management in construction is the process of qualifying, tracking, evaluating, and coordinating suppliers, subcontractors, and service providers across projects. For finance teams, it also includes visibility into commitments, invoices, retainage, payment status, compliance, and performance. Datateer supports this by connecting ERP and project data so vendor-related costs, payables, and subcontractor performance are visible in one reporting layer.

The four common stages are vendor selection, onboarding, performance management, and renewal or offboarding. In construction, those stages often involve reviewing qualifications, setting contract terms, tracking commitments and change orders, monitoring delivery and cost performance, then deciding whether to continue the relationship. Automated dashboards help by tying vendor activity to job costs, AP aging, retainage, and project outcomes.

Managing vendors in a project requires clear scope, accurate commitments, timely invoice review, performance tracking, and regular communication between the field, office, and finance team. Construction teams should compare vendor costs against budgets, monitor pending change orders, track retainage, and flag payment or performance issues early. Datateer helps centralize those signals from ERP and PM systems.

AP automation improves construction cash flow by showing upcoming obligations, overdue invoices, subcontractor retainage, and job-level cash demands before they become surprises. Instead of relying on manual spreadsheets or outdated AP aging reports, finance leaders can see how payables interact with WIP, project burn rates, committed costs, and 13-week cash forecasts.

Datateer connects directly to 20+ construction ERP and project management platforms, including Procore, Sage, Viewpoint Vista, Viewpoint Spectrum, Acumatica, Foundation, CMiC, Jonas, QuickBooks, and NetSuite. Custom integrations are also available for legacy on-premise systems and Excel-based workflows, allowing AP and cash operations data to flow without manual CSV exports.

Standard setup takes 2-4 weeks, including automated data extraction, cleaning, mapping, and dashboard configuration. Data updates occur overnight by default, with more frequent refreshes available if needed. Annual fees begin only when data is flowing, and the full day-one dashboard suite is included rather than added through separate modules.

Pricing starts at a flat annual investment of $10,000 per year per data source, with a setup fee paid upfront. Datateer includes unlimited users, all 12 day-one reports, all four strategic dashboard views, and no per-seat licensing. A 5% discount is available for paying yearly fees upfront, with monthly payment options also available.

Yes. Datateer includes retainage analytics for both accounts receivable retainage held by owners and accounts payable retainage held on subcontractors. Dashboards can show retainage release schedules, overdue retainage, retainage percentages by project or subcontractor, and the impact on 13-week cash flow forecasting and working capital.